The University of Hong Kong

Academic Support and Examinations Section, The Registry

 

Fees

Dates of Semesters

2016  –  2017

For all undergraduate and taught postgraduate students*

First Semester
First Day of Teaching 01.09.2016 (Thu)
Reading/Field Trip Week** 17.10.2016 (Mon)  –  22.10.2016 (Sat)
Last Day of Teaching** 30.11.2016 (Wed)
Revision Period** 01.12.2016 (Thu)  –  07.12.2016 (Wed)
Assessment Period** 08.12.2016 (Thu)  –  23.12.2016 (Fri)
Second Semester
First Day of Teaching 16.01.2017 (Mon)
Class Suspension Period for The Lunar New Year 28.01.2017 (Sat)  –  03.02.2017 (Fri)
Reading/Field Trip Week** 06.03.2017 (Mon)  –  11.03.2017 (Sat)
Last Day of Teaching** 29.04.2017 (Sat)
Revision Period** 01.05.2017 (Mon)  –  06.05.2017 (Sat)
Assessment Period** 08.05.2017 (Mon)  –  27.05.2017 (Sat)
Optional Summer Semester
Teaching and Assessment Period 26.06.2017 (Mon)  –  19.08.2017 (Sat)

Notes:

*

Except for those studying for the following curricula:

 

BDS, BHousMan(part-time), BNurs, BPharm, BSc(Sp&HearSc), BSc(IM), DPA, EdD, MA(AppliedLinguistics), MA in Chinese Historical Studies, MA in Chinese Language and Literature, MA in English Studies, MA in Literary and Cultural Studies, MA(TESOL), MFA in Creative Writing in English, MBBS, MEd, MExpArtsTh, MHousMan, MIPA, MJ, MPA, MSc in Food Industry: Management and Marketing, MSc in Food Safety and Toxicology, MSc(Audiology), MSc(CompSc), MSc(Conservation), MSc(ECom&IComp), MSc(Eng), MSc(ITE), MSc(LIM), MStat, MSc(UrbanPlanning), MSocSc in Corporate Environmental Governance, MSocSc in Behavioral Health, MSocSc in Counselling, MSW, MUrbanDesign, PCLL(full-time), PCLL(part-time), PDip(Conservation), PGDE(full-time), PGDE(part-time) and the postgraduate curricula organised by the Faculties of Business and Economics, Dentistry, and Medicine.

**

 

For undergraduate students only. Faculties concerned will determine the reading/field trip weeks (if any), last days of teaching, revision periods, and assessment periods for individual curricula.

2015  –  2016

For all undergraduate and taught postgraduate students*

First Semester
First Day of Teaching** 01.09.2015 (Tue)
Reading/Field Trip Week** 12.10.2015 (Mon)  –  17.10.2015 (Sat)
Last Day of Teaching** 30.11.2015 (Mon)
Revision Period** 01.12.2015 (Tue)  –  07.12.2015 (Mon)
Assessment Period 08.12.2015 (Tue)  –  23.12.2015 (Wed)
Second Semester
First Day of Teaching 18.01.2016 (Mon)
Class Suspension Period for The Lunar New Year 08.02.2016 (Mon)  –  13.02.2016 (Sat)
Reading/Field Trip Week 07.03.2016 (Mon)  –  12.03.2016 (Sat)
Last Day of Teaching 30.04.2016 (Sat)
Revision Period 02.05.2016 (Mon)  –  07.05.2016 (Sat)
Assessment Period 09.05.2016 (Mon)  –  28.05.2016 (Sat)
Optional Summer Semester
Teaching and Assessment Period 27.06.2016 (Mon)  –  20.08.2016 (Sat)
Notes:
*

Except for those studying for the following curricula:

BCJ(part-time), BDS, BHousMan(part-time), BNurs, BPharm, BPharm(ChinMed)(part-time), BSc(Sp&HearSc), BSc(IM), DPA, EdD, MA(AppliedLinguistics), MA in Chinese Language and Literature, MA in English Studies, MA(TESOL), MFA in Creative Writing in English, MBBS, MEd, MExpArtsTh, MHousMan, MIPA, MJ, MPA, MSc in Applied Geosciences, MSc in Food Safety and Toxicology, MSc(Audiology), MSc(CompSc), MSc(Conservation), MSc(ECom&IComp), MSc(Eng), MSc(ITE), MSc(LIM), MStat, MSc(UrbanPlanning), MSocSc in Behavioral Health, MSocSc in Counselling, MSW, MUrbanDesign, PCAdvEdStud, PCLL(full-time), PCLL(part-time), PDip(Conservation), PDipJ, PGDE(full-time), PGDE(part-time) and the postgraduate curricula organised by the Faculties of Business and Economics, Dentistry, and Medicine.

**

For undergraduate students only. Faculties concerned will determine the reading/field trip weeks (if any), last days of teaching, revision periods, and assessment periods for individual postgraduate curricula.

2014  –  2015

For all undergraduate and taught postgraduate students*

First Semester
First Day of Teaching** 01.09.2014 (Mon)
Reading/Field Trip Week** 13.10.2014 (Mon)  –  18.10.2014 (Sat)
Last Day of Teaching** 29.11.2014 (Sat)
Revision Period** 01.12.2014 (Mon)  –  05.12.2014 (Fri)
Assessment Period 06.12.2014 (Sat)  –  23.12.2014 (Tue)
Second Semester
First Day of Teaching 19.01.2015 (Mon)
Class Suspension Period for The Lunar New Year 19.02.2015 (Thu)  –  25.02.2015 (Wed)
Reading/Field Trip Week 09.03.2015 (Mon)  –  14.03.2015 (Sat)
Last Day of Teaching 02.05.2015 (Sat)
Revision Period 04.05.2015 (Mon)  –  09.05.2015 (Sat)
Assessment Period 11.05.2015 (Mon)  –  30.05.2015 (Sat)
Optional Summer Semester
Teaching and Assessment Period 29.06.2015 (Mon)  –  22.08.2015 (Sat)
Notes:
*

Except for those studying for the following curricula:

BCJ(part-time), BDS, BHousMan(part-time), BNurs, BPharm, BPharm(ChinMed)(part-time), BSc(Sp&HearSc), BSc(IM), DPA, MA(AppliedLinguistics), MA in Chinese Historical Studies, MA in Chinese Language and Literature, MA in English Studies, MA in Linguistics, MA(TESOL), MFA in Creative Writing in English, MBBS, MEd, MExpArtsTh, MHousMan, MIPA, MJ, MPA, MSc(Audiology), MSc(CompSc), MSc(Conservation), MSc(ECom&IComp), MSc(Eng), MSc(ITE), MSc(LIM), MSc(UrbanPlanning), MSocSc in Behavioral Health, MSocSc in Counselling, MSW, MUrbanDesign, PCAdvEdStud, PDip(Conservation), PDipJ, PGDE(full-time), PGDE(part-time) and the postgraduate curricula organised by the Faculties of Business and Economics, Dentistry, Law, and Medicine.

**

For undergraduate students only. Faculties concerned will determine the reading/field trip weeks (if any), last days of teaching, revision periods, and assessment periods for individual taught postgraduate curricula.

Undergraduate Handbook

Postgraduate Student Handbook (Coursework Programmes)

Student Registration

Student Registration and Records

Full-time Undergraduate Student Registration 2016

* Please choose the route map according to the admissions scheme/ category you belong to:

 

 

Online Master Registration

Student Registration Cards

Issue of Student Registration Card

The Student Registration Card is issued free-of-charge to new students on their completion of the registration procedures. The Student Registration Card is a student's personal identification document and is required to access the University's premises and its facilities. The card's validity period represents the normative period of study of the registered programme. However, once the student has completed his/her studies and his/her record has been changed from current student to that of graduate, the Card will be invalid immediately and the card holder can no longer use the Card to access the facilities. The Card will also be invalid once you have terminated your studies.

Regulations for Student Registration Card

The Student Registration Card is a student's personal identification document and should be used for access to University premises and its facilities.

The Student Card is University property and is not transferable. Misuse or falsification of the Card constitutes a major offence, and is subject to disciplinary action. The University may, at its discretion, require a student to return his/her Card at any time.

If you find that either the magnetic strip or the contactless chip of your Card is not working properly, you should report it to Academic Support and Examinations Section (9/F, Knowles Building). If your Card is found to be defective, you will be issued a new card free of charge. However, if it is found to be damaged by mishandling, you will be charged HK$150.

You will be liable to a charge of HK$150 if you fail to do the following:

  1. if you cannot return the original Card issued to you when you receive a replacement Card; or
  2. if you cannot return the Card to your Faculty Office upon discontinuation from studies.

Application for Replacement Card

If you have lost your Card, you must report your loss immediately by completing and returning a report form to the Academic Services Office (G-04, Run Run Shaw Building). A fee of HK$150 per replacement will be charged for a replacement card.

Student Records

Student Records

Checking of Personal Particulars

Personal information provided by students upon admission will be used as the basis for establishing your permanent record at the University.

To ensure that you can continue to receive notices and information from the University without undue delay, students must notify the Academic Support and Examinations Section of the Registry of any change(s) in address, telephone number or personal particulars, such as name, date of birth, HKID card number, passport number or citizenship.

You can download the Change of Personal Particulars form to advise the University in writing of any changes in your personal particulars. Please note that changes to personal particulars must be substantiated by documentary evidence.

Withdrawal of Study

If you are contemplating withdrawal from your study, please consult your Faculty/Department Office before doing so to discuss your options. A student who wants to withdraw from the University officially must complete the Withdrawal of Study Form and return the completed form to the student's home Faculty Office. Upon withdrawal from the University, you are required to surrender the Student Registration Card to your Faculty Office. Only those who have completed the formal procedures for withdrawal and have settled all outstanding accounts will be entitled to receive a refund of caution money.

Students should note that they are liable to pay the annual composition fee despite their withdrawal from studies at any time during the academic year. Withdrawal from study does not remove the need to settle any outstanding financial payments or financial aid obligations due to the University or financial aid office(s).

Discontinuation of Studies

If your performance is unsatisfactory, the Board of your Faculty (or the appropriate committee) may recommend, under the provision of General Regulation G11 and where applicable in accordance with the regulations governing your study curriculum, that you be required to discontinue your studies. You will be accordingly informed by the Faculty Secretary (or the relevant committee secretary). Your case will be considered in the first instance by the Faculty Review Committee and a decision will be taken as to whether your case is referred to the Senate Committee on Discontinuation for a final decision. For both committees, you will be asked by the respective committee secretaries if you wish to make a written representation in respect of your failure(s) or unsatisfactory performance and you will be invited to appear before the committees. You will be formally informed of the detailed arrangements for the meetings.

Application for Certification of Advanced-Level Examination Results (pre-1980)

Persons who sat for the Advanced Level Examinations held before 1980 may apply for Certificate of Results by completing and returning the application form to the Examinations Unit.

Internal Transfer of Studies

Application for Internal Transfer of Studies by Undergraduates

Students who are interested in programme transfer should take thorough and serious consideration of all relevant factors and information before making this important decision. The channels you can seek advice include:

  • Faculty Academic Adviser (FAA) and/or teachers concerned:

    You can discuss with your FAA and/or teacher about Faculty-specific and all study-related matters. You can get the contact information of your FAA and other teachers at SIS and relevant faculty websites respectively.

  • Academic Adviser at the Academic Advising Office (AAO):

    For general advice, such as the pros and cons of attempting a transfer, the adviser at AAO might be able to help. Appointments can be made via their online booking system (http://booking.aao.hku.hk) or by phone at 2219 4686.

This video by CEDARS might also give you useful guidelines: "Where can I seek help if I want to change my Faculty":

Procedures and Deadlines

Applications for internal transfer of studies should be made in writing to the Registrar via the Academic Services Office (G04, Run Run Shaw Building). There are no official application forms to fill in. Students should also observe the different deadlines stipulated by different Faculties. Please click here for deadlines for internal transfer applications by undergraduates.

The application should include the following information, together with supporting documents (e.g. transcripts, public examination results, etc.):

  1. full name
  2. university number
  3. correspondence address
  4. contact phone number
  5. current curriculum and year of studies
  6. desired curriculum and year of studies
  7. reasons for transfer of studies
  8. signature of applicant
  9. date of application

Examinations Office

Residential Halls/Residential Colleges/Non-Residential Halls

Students under the Age of 18

Guidelines and Forms

Centally Timetabled Classrooms

Examinations

Guide to online Master Registration

Full-time Undergraduate Student Registration 2016

* Please choose the route map according to the admissions scheme/ category you belong to:

 

 

Online Master Registration

Official Documents for current Students and Alumni

Student Registration Student Records and Student Registration Cards

Arrangements during Bad Weather

When Tropical Cyclone Warning Signal No. 8 (or above) or Black Rainstorm Signal is hoisted, the following arrangements will apply:

(a) For classes and examinations not yet started

If either of the warnings is hoisted or in force at or after 6:00 a.m. All classes and examinations commencing before 2:00 p.m. will be cancelled automatically.
If either of the warnings is hoisted or in force at or after 11:00 a.m. All classes and examinations commencing at any time from 2:00 p.m. and before 6:00 p.m. will be cancelled automatically.
If either of the warnings is hoisted or in force at or after 3:00 p.m. All classes and examinations commencing from 6:00 p.m. onward will be cancelled automatically.


(b) For classes and examinations already started

When Tropical Cyclone Signal No. 8 or above is hoisted - All classes will be suspended immediately.
- All examinations will continue until the end of that examination session.
When Black Rainstorm Warning Signal is hoisted - All classes and examinations, except those held outdoors, will continue.
- For outdoor classes and examinations, the responsible staff members on the spot should suspend the activities immediately, ensure that all students are taken to a safe place, and remain there until it is safe for them to return home.

When Tropical Cyclone Warning Signal No. 3 or below or Red or Amber Rainstorm Signal is in force, it should be assumed that all classes and examinations will be held as scheduled unless an announcement to the contrary has been made by the University.

Contact Us

Academic Services Office

Email: asoffice@hku.hk
 
Address: Room G-04, Run Run Shaw Building
The University of Hong Kong
Pokfulam
Hong Kong
 
Telephone: (852) 28592433
 
Facsimile: (852) 25401405
 
Office Hours: Monday – Friday: 9:00 a.m. – 5:30 p.m.
Saturday: 9:00 a.m. – 12:30 p.m.
Closed on Sunday, Public Holidays and University Holidays (i.e. Christmas Eve, New Year Eve (p.m.), the day preceding Lunar New Year (p.m.) and The University of Hong Kong Foundation Day (March 16)).