• Instruction and User Guide for Online Transcript Application

  The Instruction highlights important information relating to the application and the User Guide provides screen snapshots of the entire application process. Applicants may refer to the User Guide if they encounter any problems during their application.

• Online application
  • Navigation Path:
  • HKU Portal > SIS Main Menu > Online Applications > Application for Transcript
• View Application Status
  • Navigation Path:
  • HKU Portal > SIS Main Menu > Online Applications > Application for Transcript > Application Record

Current full-time undergraduate students under the 4-year curriculum, except exchange/visiting students, may view the Student Copy of Academic Transcript in SIS.

The Student Copy of Academic Transcript contains key information on academic studies such as a chronological list of courses attended/enrolled, grades and credits (if applicable) for the current degree. Students who have transferred their studies to another degree curriculum may need to apply for an official transcript if a full list of academic record is required. The Student Copy may be helpful to students who need a general academic and enrolment record for job searching and internship application.

Please find below

1. A sample of the Student Copy; and

2. A Quick Guide to view/download the Student Copy.

Navigation path for the Student Copy is as follows:

HKU Portal> SIS Menu > Academic Records > Transcript (Student Copy)

Undergraduate students (including part-time, exchange/visiting students and students under the 3-year curriculum) who wish to view their course history/course grades online, please follow the navigation paths below:

For course history:

HKU Portal> SIS Menu > Enrollment > My Course History

For course grades:

HKU Portal> SIS Menu > Academic Records > View my Grades

For enquiries, please contact the Academic Services Office by telephone at 2859 2433 or by e-mail: asoffice@hku.hk.

• Instruction and User Guide for Online Transcript Application

  The Instruction highlights important information relating to the application and the User Guide provides screen snapshots of the entire application process. Applicants may refer to the User Guide if they encounter any problems during their application.

• Online application / View application status

The Online application system requires your graduate email account and password to login. If you do not have a graduate email account or have forgotten the password, please click here to register for a graduate email account or to reset the password.

Graduates will be informed via their HKU email when the transcript(s) is/are ready.

Please complete the application form (Word format) (PDF format) and submit it to the Academic Services Office for processing.

If you are unable to collect your certificate/diploma in person, you may complete the authorization form online so that your authorized delegate can collect your degree certificate/diploma on your behalf at the venue(s) at specified in the Arrangement for the Collection of Certificate.

To complete the online authorization form, please refer to the section on "Access to the system on the Collection of Certificate".

Your authorized delegate is required to present

1. a printed copy of the Application Summary for the Collection of the Certificate (i.e. your authorization form) and
2. his/her original HKID card/passport as specified in the Application Summary (electronic copy of the HKID card/passport is NOT accepted) for verification when collecting the certificate(s) on your behalf.

If you are unable to collect your certificate/diploma in person, you may request the University to dispatch the certificate/diploma to you by mail. The certificate/diploma will start to be sent AFTER the Congregation ceremony according to the schedule as specified in Arrangement for the Collection of Certificate. Please provide detailed information for mail posting and choice of mail service (i.e. registered mail by Hong Kong Post, or S.F. Express Courier Service) in the online application. The application fee will be charged per mailing address according to the mailing destination and the service provider. For details, please refer to the section on "Access to the system on the Collection of Certificate".

The University will communicate with you via your HKU Email Account (@connect.hku.hk) should there be any problems with regard to the collection or mail posting of your certificate/diploma.

If you are unable to collect your certificate/diploma in person, you may complete the authorization form online so that your authorized delegate can collect your degree certificate/diploma on your behalf at the Academic Services Office^# during office hours. To complete the online authorization form, please refer to the section on "Access to the system on the Collection of Certificate by mail or via a delegate".

Your authorized delegate is required to present

1. a printed copy of the Application Summary for the Collection of the Certificate (i.e. your authorization form) and
2. his/her original HKID card/passport as specified in the Application Summary (electronic copy of the HKID card/passport is NOT accepted) for verification when collecting the certificate(s) on your behalf.

If you are unable to collect your certificate/diploma in person, you may request the University to dispatch the certificate/diploma to you by mail. The normal processing time is 10 working days (excluding Saturday, Sunday and public holidays) and the certificate will be dispatched to you when ready. Longer processing time is required during the peak seasons of July to September and November to January. The mail delivery time depends on your choice of service provider. Please provide detailed information for mail posting and choice of mail service (i.e. registered mail by Hong Kong Post, or S.F. Express Courier Service) in the online application. The application fee will be charged per mailing address according to the mailing destination and the service provider. For details, please refer to the section on "Access to the system on the Collection of Certificate".

The University will communicate with you via your HKU Email Account (@connect.hku.hk or @graduate.hku.hk) should there be any problems with regard to the collection or mail posting of your degree certificate/diploma.

If you are unable to collect your certificate/diploma in person, you may authorize a delegate to collect the certificate/diploma on your behalf or to request the University to dispatch the certificate/diploma to you by mail. Please complete the authorization form (Word format ,  PDF format)  following the instructions.

Your authorized delegate is required to present:

1. your completed authorization form,
2. a photocopy of your HKID card/passport, and
3. his/her original HKID card/passport as specified in the authorization form (electronic copy of the HKID card/passport is NOT accepted) for verification when collecting the certificate(s) on your behalf.

For mailing request, on receipt of the required documents, the normal processing time is 10 working days (excluding Saturday, Sunday and public holidays) and the certificate/diploma will be dispatched to you when ready. Longer processing time is required during the peak seasons of July to September and November to January. Please provide accurate and detailed information for mail posting.

The University will communicate with you according to the email address or contact information in the authorization form should there be any problems with regard to the collection or mail posting of your degree certificate/diploma.